Loading…
Free business tool
Estimate the real annual cost of recurring tech drag, outages, reactive vendor work, and security cleanup. Then use that number to justify the fixes that actually save money.
Built for small businesses, property managers, associations, and teams that need clearer IT ROI.
Why this matters
The hidden cost is usually not one giant failure. It is the accumulation of small failures, emergency fixes, and lost hours that nobody budgets correctly.
Teams usually feel IT waste as friction: slow devices, repeated login problems, broken onboarding, Wi-Fi instability, emergency support calls, phishing cleanup, and public-facing outages that disrupt service or lead flow. The problem is that this cost rarely sits in one line item.
This calculator gives you a board-ready annual estimate so you can compare the cost of staying reactive against the cost of improving the baseline. It is intentionally simple enough to use in a meeting, but structured enough to support a real internal conversation about ROI.
If you want to turn the number into action, the strongest next steps usually live in managed IT support, cybersecurity services, website maintenance, and the supporting materials inside the Resources Center.
Recurring labor loss from slow systems and repeat support issues.
Quarterly downtime impact when a real outage blocks part of the team.
Emergency or reactive spend that should not be the normal operating model.
Security cleanup cost from phishing, malware, and access-related incidents.
Calculator
Use the live model below, then email the report to yourself or your team.
Use conservative assumptions. The model is directional by design, so the goal is clean decision support.
How many people depend on your IT stack day to day?
Blended payroll cost per employee, not just base wage.
Recurring time lost to slowness, support delays, login issues, broken printers, Wi-Fi problems, or workaround-heavy systems.
Combined time from internet, Microsoft 365, server, phone, website, or line-of-business outages.
If only part of the team is hit, use the percentage of staff typically disrupted.
Break-fix calls, rushed replacements, emergency vendor work, and cleanup projects.
Phishing cleanup, mailbox compromise, malware, fraudulent payment scares, or access-related fire drills.
Internal labor, outside help, lost time, recovery work, and customer impact.
Managed IT and proactive maintenance usually reduce recurring labor drag first.
Cybersecurity and training reduce recovery work and avoidable incident exposure.
Website and platform maintenance reduce outage-driven lead and service disruption.
Actual savings depend on current maturity, ownership, and how much reactive work gets eliminated.
This combines labor drag, outage impact, reactive spend, and incident exposure.
We’ll send the report, store the lead in the CRM, and route the request into the normal follow-up workflow.
How to use the result
The number should help you decide what to standardize first, not pretend the business can predict every future incident perfectly.
Focus first on managed IT support, documentation, onboarding/offboarding discipline, and support response quality.
Fix reliability baselines: internet resilience, Microsoft 365 ownership, backup verification, and website/platform continuity.
Move away from emergency-only support and define what should live inside a predictable monthly operating model.
Prioritize identity controls, endpoint hardening, training, and recovery readiness before the next incident sets the budget for you.
Internal links
These are the services and resources most directly tied to improving the savings model.
Reduce recurring support drag, standardize ownership, and make the savings model real.
Cut incident cleanup costs, protect Microsoft 365, and reduce security-driven downtime.
Keep public-facing systems, forms, and lead paths stable so outages stop leaking revenue.
Use the supporting guides to tighten training, ransomware readiness, malware protection, and website security.
Next step
We can review your inputs, validate the big cost drivers, and map the fastest path to lower risk and lower waste.
Disclaimer: this calculator provides a directional estimate based on your inputs and standard planning assumptions. It does not guarantee specific financial results.